Definitions
An academic university policy:
- Defines rules and parameters for the establishment and governance of academic programs
- Provides a framework for the delivery of academic services to students
- Regulates the conduct of student and faculty academic and research work
- Supports the University鈥檚 mission of teaching, research and service
- Is formally approved by the Senate
- Is periodically reviewed according to a formal review process
A non-academic university policy:
- states the university鈥檚 position on matters which have a university-wide application;
- embodies the university鈥檚 governing principles and helps to ensure compliance with applicable laws and regulations;
- enhances the university鈥檚 mission or reduces institutional risk;
- changes infrequently;
- is formally approved by the UPEI Board of Governors;
- is a statement of 鈥渨hat鈥� and/or 鈥渨hy鈥�;
- addresses major operational processes;
- is periodically reviewed according to a formal review process.
A university procedure:
- articulates the method by which a policy is carried out;
- outlines a set of instructions, often in detail, that must be followed in order to achieve a specific purpose or outcome;
- identifies roles and responsibilities;
- is prone to change;
- is a statement of 鈥渉ow鈥�, 鈥渨hen鈥�, and/or sometimes 鈥渨ho鈥�;
- is periodically reviewed according to a formal review process.
A statement of operating procedure:
- is a set of step-by-step instructions on execution of routine operations;
- is task-oriented;
- identifies responsibilities over tasks;
- usually includes forms and templates to facilitate execution of tasks;
- is under the responsibility of the respective department/faculty/school;
- is formally approved by the department head;
- is periodically reviewed according to a formal review process.
