Event Coordinator - Learning Wellbeing and Success (LWS) Office - Faculty of Medicine
$62,405 to $68,552 per annum
The UPEI Faculty of Medicine is partnered with Memorial University to operationalize the Memorial University Regional Campus, Medical Degree program on PEI. Reporting directly to the Manager, Learner Well-Being and Success Office (LWS) at UPEI, the successful applicant will work as part of a collaborative team. The successful applicant will primarily support event planning/coordinating and support the website maintenance process. This role will also support student interest groups and various complex and sensitive issues and tasks within the Learner Well-Being and Success Office. The successful applicant will build and foster relationships within 小黄书视频 and the Memorial University Faculty of Medicine LWS office team.
RESPONSIBILITIES:
- Serve as the UPEI Faculty of Medicine event lead for the Memorial Regional campus, planning, overseeing and managing the week-long Orientation, the White Coat Ceremony and Graduation events for the undergraduate Medicine learners and any additional events as needed by the faculty of Medicine
- Provide special event guidance and support for other groups, both internal and external to our office, to assist with event planning and promotion (OR Scrub Course, Phase 4 Prep, CaRMS events, Research Forum, etc)
- Develop and oversee event plans, including budgets, timelines, risk assessment/management, protocol, and operations (venue, catering, parking, production, labour, etc.)
- Obtaining quotes for catering and/or other logistics during events
- Work closely with colleagues in the Faculty of Medicine, Communications Advisement Team to coordinate event communications strategies, which may include traditional media relations, social media, and digital strategies; marketing and collateral materials; and coordinate documentation of key events (through photos, audio, and/or video)
- Work with Conference Services and Facilities Management for scheduling and venue booking to fulfill the needs for the particular event
- Corresponding with event participants
- Organizing and directing learners, staff and volunteers who assist with events
- Drafting and reviewing event materials, including the event scenario and speaking points for the emcee of the event
- Ensure proper set-up/tear-down before and after each event
- Updating website content and in coordination with the Communications Advisement Team to promote events through Faculty of Medicine social media accounts
- Provide daily assistance, support and resources for learners on a variety of issues, including learner-led interest groups
- Assist on various committees related to program development, which enrich the medical learner experience
- Work as part of a team and provide support in other areas of the (LWS) office as needed
- Assist with the documentation collection process for new learners, which includes ensuring appropriate forms are completed as well as entering/updating data in One45
- Ensure all activities are carried out within established guidelines, policies and standards
- Perform other duties as required
QUALIFICATIONS:
- Bachelor鈥檚 degree or diploma in communications, business administration, marketing, events, or hospitality management, or a related field
- Minimum of 3鈥�5 years of directly related, progressively responsible experience, preferably in a complex organization with demonstrated success in strategic event consultation, planning, and execution
- Experience in using a variety of communications tools and vehicles to communicate with internal and external audiences
- Superior interpersonal skills and strong oral and written communication skills are required
- To excel in the position, it would be essential to possess excellent analytical and organizational skills, effective leadership and strategic thinking abilities, and a solid attention to detail
- The successful candidate will be thorough, collegial, pay attention to detail, and demonstrate commitment
ASSEST
- Familiarity with One45
- Experience with website content, updates and maintenance; experience with social media
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, 小黄书视频, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.
Only those applicants who are invited to an interview will be acknowledged.
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